18. September 2019 · Comments Off on What I Can Teach You About · Categories: Software

The Benefits of Using Electronic Signatures

Most businesses nowadays feel plenty of pressure to adopt paperless solutions for their operations. It is still quite not clear whether the concept of totally paperless offices will ever come to fruition, but we are edging closer to this being reality. Even though it may not be very realistic to totally eliminate paper from your office this year, perhaps the future could be the perfect time to ditch pen and paper and adopt electronic signatures. Electronic signatures are basically data in electronic form that gets logically associated with other data, also in electronic form and gets used by signatories when signing. So long as they are in adherence to requirements of specific regulations they were created under, electronic signatures provide a similar legal standing to handwritten signatures. Generally, the purpose of electronic signatures is typically authentication documents containing uniquely identifiable marks that don’t require pen and paper. Even though some security concerns exist, electronic signatures are nowadays widely used in legal dealings, official government documents, private affairs and business transactions. Prior to giving any serious considerations to their use, it is necessary to understand the advantages of electronic signatures.

First of all, electronic signatures are simple and intuitive. The relative ease of use of electronic signatures is perhaps the greatest benefit, since nowadays there are services that make it possible to upload documents, declare signers and recipients and finally deliver secure links to the declared recipients. Completing the process then becomes very easy, since all that is required is the recipient to sign the received documents. Electronic signatures therefore are very easy to use since the entail the mere opening of links and clicking of buttons.

Even though hard to believe, traditional paper documents are less safe and secure in comparison to electronic signatures. Not only do they contain signatures, they also have traceable information regarding who signed the document, the time of signing and the location of signing. It doesn’t take much to realise that all this is way stronger and more enforceable in comparison to traditional paper-based transactions.

For many people, the business world is geographically dispersed hence electronic signatures offer much convenience. In the modern business world, even the smallest of organizations interact with various customers, partners and suppliers situated in different states, cities and countries. Businesses can therefore conveniently authenticate documents remotely through electronic signatures unlike other methods such as mailing, printing and scanning.

The greater convenience provided by electronic signatures carries over to significantly faster turnarounds. Instead of going through the tedious process of sending a document to a single party, waiting for them to print, sign and scan the document, all involved parties can sign off the document in a matter of seconds.

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